HEICO Property Partners Cuts Onboarding Time by 50% with Intelligent Automation

Onboarding new properties is a critical but resource-intensive task for HEICO Property Partners. Each acquisition involves extracting, verifying, and organizing a wide range of data from multiple sources in order to populate their ERP system, iX-Haus. Traditionally, this process was manual, time-consuming, and prone to human error, requiring repeated reviews and coordination across teams.

Where Traditional Methods Fell Short

HEICO encountered several challenges that made the onboarding process increasingly complex:

• Incomplete and inconsistent documentation: Rent rolls and supporting files often included duplicates, missing information, or inconsistent naming.
  
  
• Unstructured data: The information received rarely matched the structured format required by iX-Haus, forcing teams to manually rework and reformat data.
  
  
• Manual quality control: Following the four-eyes principle, each file required multiple rounds of review, placing a heavy burden on internal resources.
  
  

“We needed a reliable, scalable way to reduce friction in our onboarding process.” HEICO Property Partners

The Technology Partnership That Changed the Process

To address these challenges, HEICO partnered with AlphaPrompt to bring intelligent automation into the initial stages of property onboarding.

AlphaPrompt’s platform served as a digital first reviewer, enabling:

• Classified and grouped documents.
• Flagged missing files and identified duplicates.
• Performed structured data extraction in the exact format required by the ERP.
• Enabled AI-supported quality control, speeding up the four-eyes review process.

The Results

• 50% Reduction in Review Time: Time spent reviewing and preparing lease documents was cut in half.
• Seamless Integration with iX-Haus: Data was delivered in a standardized format, ready for direct input into the ERP system.
• Improved Data Accuracy and Consistency: Automation reduced manual errors and improved the overall completeness of documentation.

“Working together on solutions to significantly optimize resource-intensive processes—whether in terms of time, cost, or personnel—in property management is our shared goal. We are very much looking forward to our continued collaboration.”
Björn Rieger, Managing Partner, HEICO Property Partners

A Stronger Digital Backbone for Real Estate Operations

By partnering with AlphaPrompt, HEICO Property Partners has achieved faster, more accurate, and more scalable property onboarding. With structured data ready for seamless integration into iX-Haus, the company is strengthening its digital operations while reducing internal workload, positioning itself for continued efficiency and growth.